DIRECTOR OF ADMINISTRATION II

Department of Family and Support Services

Number of Positions: 1

Essential Duties

• Directs staff responsible for office management functions to ensure departmental needs such as office equipment and supplies, graphic services, facilities management, fleet management, and other administrative support services.

• Manages staff engaged in record keeping, facilities maintenance.

• Prepares and maintains reports on productivity related to DFSS facility projects.

• Participates and coordinates projects to streamline administrative procedures for DFSS related events.

• Ensures proper maintenance of the department's facilities and fleet by working with the Department of Fleet & Facilities Management (2FM).

• Act as the point of contact for the department with the City's security guard vendor and 2FM, the department that manages that contract.

• Oversee the management of the department's record retention practices.

• Act as the lead for the department's Continuity of Operations Planning (COOP) efforts aimed at ensuring all facilities have a plan should the physical space become compromised.

• Responds to OSHA requirements and deadlines as well as Health and Safety Committee

• Meets regularly with management for knowledge of areas that may need assistance.

• Researches and recommends the purchase of equipment.

• Performs other duties as required.

Location: Department of Family and Support Services Central Office

Address: 1615 West Chicago Avenue

Shift: Monday - Friday

Hours: 8:30am - 4:30pm or 9:00am -5:00pm

May be required to work evenings and weekends based on operational needs.

THIS POSITION IS IN THE CAREER SERVICE

Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration or directly related field, plus four years of budgetary, human resource or office administration experience of which two years are in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training and experience

Selection Criteria

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview will be selected.

Preference will be given to candidates possessing the following:

• Previous experience using MS Office Suite.
• Previous experience with facilities management.
• Previous experience with project management.
• Previous experience using SharePoint or other Document Management Systems.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Opportunity and Military Friendly Employer

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59p.m. CDT on 2/12/2024 .